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Privacy policy

PRIVACY POLICY
Thank you for visiting www.eacic.eu. The European Accreditation Committee in CNS (EACIC) is committed to protecting the privacy of its users and contacts. This Privacy Policy sets out how we will use the information that you give us. This policy in no way represents any agreement between you and EACIC other than as described here.

WHO ARE WE
The European Accreditation Committee in CNS (EACIC) is a non-profit organisation (International Associations with Scientific Objectives) that is registered in Belgium. EACIC’s URL is www.eacic.eu.

HOW TO CONTACT US
You can get in touch with us in any of the following ways:

  • By email at eacic@ulb.ac.be.
  • By post at EACIC (PsyPluriel offices), 47 avenue Jacques Pastur, 1180 Brussels, Belgium.
  • By phone at +32 479 987440.

ACCEPTANCE & WHO THIS PRIVACY POLICY APPLIES TO
We operate in compliance with the EU’s GDPR [May 2018] guidelines.
This policy applies to individuals, companies and organisations (hereinafter “You”). We are committed to maintaining your personal rights and allow you to change or withdraw your consent at any time in the ways stated in this Privacy Policy.
By submitting your Personal Data in the online EACIC Evaluation and Accreditation System, browsing www.eacic.eu, communicating electronically with us or following us on Social Media or meeting personally with us at CME Accredited Events (on EACIC exhibition stands) you acknowledge and accept the terms of this Privacy Policy.

WHY THIS PRIVACY POLICY?
We take your privacy seriously. We will use your Personal Data that you choose to provide to us through www.eacic.eu or you share with us in another way exclusively:

  • To administer your account to deliver your CME Certificate from the scientific event that you attended, the educational activity that you followed (offline, online) or for the CME accredited publication that you read.
  • To provide you with the list of Educational Activities CME accredited by EACIC.
  • To provide you with information that you requested or that you agreed to receive;
  • To improve the services we offer.

WHO WILL USE YOUR DATA?
EACIC will never use your Personal Data other than as described in this Privacy Policy. We will never sell or share your Personal Data with any other Third Party.

WHAT WE WILL DO WITH YOUR PERSONAL DATA
We will keep your Personal Data only with your consent. Unless you voluntarily submit your Personal Data to us, we won’t use them or personally identify you. You’ll always be told when this information is being collected, and it will only be used for the purposes you provide it for, when you:

  • Register online to fill the online Registration Form for the EACIC Evaluation and Accreditation System to claim your credits from the CME accredited event that you attended, the educational activity that you followed (offline, online) or for the CME accreditation publication that you read: In this case, we will store and process your data in order to send you your CME certificate (See “HOW DOES OUR ONLINE EVALUATION AND ACCREDITATION FORM WORK?”).
  • Send us an email or meet with us at a CME Accredited Scientific Event: we will provide you with information that you requested or that you agreed to receive and we will keep and process your data only if you consent in writing that we keep your Personal Data.

HOW DOES THE EVALUATION AND ACCREDITATION FORM WORK?
To safeguard you privacy, double authentication is required when using and registering the Evaluation and Accreditation Form in the Evaluation and Accreditation System on www.eacic.eu: A confirmation email with a hyperlink will be sent to the email address you register to verify your identity and to allow you to continue your registration process.
HOW TO ACCESS, CHANGE OR DELETE (OPT OUT) YOUR PERSONAL DATA
When you register in the online Registration Form for the EACIC Evaluation and Accreditation System, you are invited to create a personal account with the login (email address) and the password of your choice. This will allow you to review, update or change the Personal Data you provide to us or delete your profile online, at any time (via the login button on www.eacic.eu).
Alternatively, you can contact us at eacic@ulb.ac.be with any questions, to change your Personal Data held by EACIC or to delete your account. We will respond to your inquiry within 30 days.
We may retain and use your information when necessary to comply with our legal obligations, resolve disputes or enforce our agreements.

WHAT DATA ARE COLLECTED AND KEPT
PERSONAL DATA: When you register for the EACIC Evaluation and Accreditation System, the following Personal Data is kept: email address, family name, first name, function, organization, department, country, login, password.
OTHER INFORMATION: When you register in the EACIC Evaluation and Accreditation System to claim your CME credits and receive your CME certificate, you are requested to fill out an online Evaluation Form and answer to questions about the Educational Activity that you attended or followed:

  • Your country.
  • Your general statement and evaluation about the Educational Activity.
  • The satisfaction rate that you give to each of the session, subject or talk.
  • You may also leave any comment about the quality of the activity (non-compulsory field).

HOW ARE YOUR DATA USED? WHO CAN ACCESS YOUR DATA?
USE OF YOUR PERSONAL DATA: EACIC will never share, distribute or sell your Personal Data to any other third party other than as described in this Privacy Policy. We may only exceptionally pass on your Personal Data if we are required to do so by law (for example, if a legal body demands it), if such action is reasonably necessary to comply with legal process or to respond to any claim.


USE OF THE OTHER INFORMATION YOU WILL PROVIDE: The information that you provide will not be used for any other purposes than:

  • To optimize or improve the quality of the CME accredited Educational Activity that you registered for: An analysis and statistical report of the collated Evaluation Forms received from the delegates who registered for the same Educational Activity than you is generated automatically by our system. It is sent to the event organiser of this CME accredited activity. This report is not identifying individual users and only provides anonymous statistics and a set of cumulated quality indicators from all registrants to this Educational Activity about:
    • The total number of evaluation forms received by country.
    • The global appreciation and statement of the educational activity.
    • The global appreciation rate of each session (or scientific topic)
    • Anonymous comments that registrants may have left in the open field.
  • We use Google Analytics to collect global information anonymously. It permits to, for example, analyse which pages were accessed and when, in order to improve our contents to tailor the content of EACIC communications to your interests. If you want to opt-out of Google Analytics you can add a plug-in to your browser.

HOW LONG WE KEEP YOUR PERSONAL DATA
Your Personal Data will be kept for 5 years. You can also ask for your account to be deleted at any time or you can delete it yourself (see “OPT-OUT AND UNSUBSCRIBE”).

WHERE YOUR PERSONAL DATA IS KEPT AND PROCESSED
Your Personal Data can only be accessed by our staff.
We use industry standard security protocols and technology to secure your Personal Data. All data is kept on our secured dedicated systems at OVH (France).

OPT-OUT AND UNSUBSCRIBE
Your Personal Data is kept after you register in the EACIC Evaluation and Accreditation System and give your consent, but you control whether or not you continue to be kept in the EACIC System.
You can unsubscribe or withdraw your consent at any moment by:

  • Logging into your account at www.eacic.eu and deleting your profile (using the login and the password that you have been given).
  • Clicking the unsubscribe hyperlink at the bottom of any EACIC Educational Newsletter.
  • Leaving EACIC Social Media Accounts (Facebook and LinkedIn).
  • You can also remove your Personal Data at any time by emailing us at eacic@ulb.ac.be.

FOLLOWING A LINK TO ANOTHER WEBSITE
Our website contains links to other websites. This Privacy Policy only applies to our website.
If you click through to another website, you should read the Privacy Policy on that website to find out what it does with your Personal Data. EACIC is not responsible for the privacy practices of other sites.

FOLLOWING A LINK TO OUR WEBSITE FROM ANOTHER WEBSITE
If you arrive at our website from another website, we may receive your Personal Data from the other website. You should read the Privacy Policy of the website you came from to find out more about this.

KEEPING YOUR PERSONAL DATA SECURE
We have procedures and security features in place to try and keep your Personal Data secure once we receive it. However you should be aware that transmitting the information over the internet is not 100 % secure.
We will report any data breaches or potential data breaches within 24 hours and to anyone affected by a breach within 72 hours.

REVISIONS OF THIS PRIVACY POLICY
EACIC reserves the right to change or modify this Privacy Policy at any time. If we revise our Privacy Policy, we will publish the changes on www.eacic.eu to ensure you are always fully informed.

LEGITIMATE INTEREST
If you any questions or comments about this Privacy Policy, please contact Daniel Souery at eacic@ulb.ac.be. We will process Subject Access Requests (SARs) within 30 days. SARs are usually free but we reserve the right to charge in the event of excessive or unfounded requests. We fully comply with data protection laws and will assist in any investigation or request made by the appropriate authorities.

GOVERNING LAW
Any dispute arising in connection with this Privacy Policy shall be governed exclusively by Belgian law with the exclusion of the provisions regarding the choice of jurisdiction. The exclusive place of jurisdiction shall be Brussels, Belgium.

COPYRIGHT
All content at www.eacic.eu is copyright protected. The copyright is owned by www.eacic.eu.
Any use of the content, including copying of it in whole or in part is prohibited and is subject to written permission from EACIC. Permission must be requested by email at eacic@ulb.ac.be.